Digital business cards are becoming the new standard in networking – especially for companies that want to present themselves as modern and sustainable. But how do you successfully introduce digital business cards to your own team? For larger teams, good preparation is crucial to avoid stumbling blocks. In this article, we show you how to roll out wazzl's digital business card (Business package with central administration) in your company. We highlight important aspects such as team acceptance, internal training, CRM integration, and sustainability. This ensures a smooth transition with maximum added value – and your company can reap all the benefits of the new solution.
Digital Business Cards: Advantages for Modern Companies
Before implementing them, it's worth taking a look at the advantages of digital business cards for modern companies. This innovative form of contact card offers several concrete benefits:
Always Up-to-Date Contact Information
Digital business cards can be updated online at any time. Changes to position, phone number, or address take effect immediately – without having to print new cards. This keeps all contacts up to date and strengthens the company's digital presence.
Fast, Contactless Exchange
With NFC or QR code, contact data can be shared in seconds. No one has to laboriously type in data anymore – a scan with the smartphone is enough, and both sides have all the information digitally available. This appears modern and makes networking much easier.
Cost Savings
After a one-time setup, a digital business card can be used unlimited. Companies save printing costs from then on – the investment pays off from the very first card not printed. An internal ROI calculator from wazzl shows: Every digital business card pays off immediately, as no ongoing reprints are necessary.
Consistent Branding
All team members use the same template adapted to the corporate design. Colors, logos, and fonts can be consistently adopted, which strengthens the brand image and ensures a professional, uniform appearance to the outside world. Such consistent external representation is just as important in the digital world as with paper cards.
Environmentally Friendly and Sustainable
Every unprinted business card saves paper and waste. Worldwide, an estimated 100 billion paper business cards are printed per year, of which around 88% end up in the trash within a week. The switch to digital business cards is therefore not only innovative but also ecologically sensible – an important contribution to sustainability and climate protection in the company.
Team Acceptance: Getting Your Team Excited About Digital Business Cards
A team meeting for introducing digital business cards in the company. For the introduction of digital business cards to be successful, the team must be on board. Especially employees who have worked with paper cards for decades sometimes need some change management and persuasion. It's important to communicate openly early on and bring everyone along. Here are a few tips on how to promote acceptance in the team:
Clearly Communicate Benefits
Explain to your team from the beginning why you're switching to digital business cards and what added value this brings. Examples: more modern appearance with customers, less paperwork, easier contact management, and a contribution to sustainability. When everyone understands the purpose, willingness to use increases.
Take Concerns Seriously
Listen to any reservations from colleagues – especially from those who have been using paper for years. Not everyone is a tech enthusiast. Show understanding for uncertainties and answer questions openly. Often fears can be reduced when you address them.
Offer Support
Offer assistance in the initial phase to reduce hesitation. Some companies distribute small cheat sheets or FAQ handouts so everyone knows how to share their digital business card or call up the QR code on their phone. Such tangible instructions provide security in everyday life.
Share Success Stories
Share positive examples and feedback as soon as the first digital business cards are in use. Show, for example, how well the new business card is received by customers to win internal ambassadors. The higher the acceptance and pride in the innovative solution, the more benefit your company derives from it – ideally, your employees themselves become fans and multipliers.
Internal Training: Getting the Team Up to Speed
Even though digital business cards are intuitively usable, a brief training for the team is worthwhile. In workshops or demo sessions, all employees can be familiarized with the new solution. Show practically how to use the digital business card: for example, how to scan the QR code, how to share contacts via NFC card, or how to transfer contact data to the smartphone address book. A hands-on introduction reduces hesitation and ensures that everyone really exploits the possibilities.
It's also important to provide a central point of contact for questions. This can be an internal FAQ page on the intranet or a contact person in the team who is particularly tech-savvy. This way, uncertainties can be quickly clarified. Through training and accompanying communication, the introduction is made as easy as possible for all participants – barriers are reduced and the team feels secure in handling the digital business card. After that, your employees can confidently represent themselves externally and use the new business cards effectively.
Seamless Integration into CRM and Existing Systems
Wazzl's digital business card can be directly linked with common CRM systems like HubSpot, Salesforce, or Microsoft Dynamics. A crucial success factor in introducing digital business cards is integration into your existing software landscape. Ideally, you want a solution that communicates seamlessly with your CRM system and other tools. Because nobody wants to maintain contact data twice or switch back and forth between countless apps.
So check whether new contacts can flow directly from the business card tool into your CRM – for example, via an interface or automatic import. This enormously increases efficiency: Your sales or marketing department immediately sees in the CRM when a new lead comes in via the digital business card. In fact, the wazzl Business package enables direct connection to widespread CRM systems like Salesforce, Microsoft Dynamics, or HubSpot, so that all new contacts can be transferred into the system without manual effort.
Furthermore, the digital business card should be compatible with common communication and contact tools. It's optimal if digital contacts can be saved in Outlook or Google Contacts or linked with calendar and email programs. The lower the barriers for your employees, the higher the acceptance of the new solution. Therefore, look for a solution (like wazzl) that offers open APIs or integrations – if necessary via services like Zapier – so that your digital business card doesn't remain an isolated island solution but fits into your process landscape. This way, the business card becomes part of your digital workflow and not an additional burden.
Sustainability: Environmentally Friendly and Future-Oriented
Printed paper cards accumulate quickly – a large portion is disposed of unused. Sustainability is one of the most convincing arguments for digital business cards. Companies today are looking for ways to make their processes more environmentally friendly – and here the business card can be a building block of the sustainability strategy. Annually, hundreds of paper cards per employee are printed (often 500–750 pieces) and consumed. Digitally, on the other hand, you only need a single card that can be shared unlimited times. This not only saves paper but also reduces the CO₂ footprint created by printing and shipping.
The already mentioned number of 100 billion business cards printed worldwide per year, of which a large portion ends up in the trash after a short time, speaks volumes. With the digital variant, your company makes a concrete contribution to environmental protection by avoiding waste. Digital beats paper in terms of environmental balance – you can also emphasize this advantage internally to increase team acceptance (many employees like to identify with a sustainably acting employer).
If you still want to use physical carrier media (e.g., NFC cards or tags for the digital business card), there are also sustainable options here. Choose environmentally friendly materials – such as recycled PVC or even wood/bamboo cards – to emphasize the green approach. This way, you combine the best of both worlds: a modern, digital solution and a responsible, green image. Sustainability pays off doubly – ecologically and in the perception of your customers.
wazzl Business Package – Central, Compatible, and GDPR-Compliant
Finally, it's worth taking a look at the wazzl Business package, because with this solution, digital business cards can be introduced particularly efficiently in teams. Wazzl's Business package is specifically tailored to business needs and offers central administration of all profiles as well as additional professional functions. Here are the most important advantages at a glance:
Central Administration
All employee profiles can be managed via a central dashboard. Changes to contact data, designs, or permissions can be made for the entire team in one place. This central administration tool saves time and ensures consistent data throughout the company.
Easy Distribution (Onboarding)
New users can be invited and onboarded with one click. Via the Business portal, you can invite profile holders directly by email – each employee receives a ready-made digital business card that they only need to activate. Rolling out to many team members becomes child's play.
GDPR Compliance
Wazzl hosts and develops exclusively in Germany and meets the highest data protection standards (ISO-27001-certified servers, encryption, etc.). Personal data is optimally protected and the solution is fully GDPR-compliant – a must for any corporate IT.
Compatible with All Smartphones
Wazzl's digital business cards work cross-platform on virtually any modern smartphone – whether Android or iPhone. Your contacts can simply scan the QR code with the camera or briefly hold their phone to the card via NFC. Thanks to modern Progressive Web App technology, everything runs without complicated installations, with automatic updates and even offline.
No App Required
Neither your employees nor your customers need to install an additional app to use the digital business card. Contact is made directly via the browser or via Wallet Pass. The lower the barriers (no app requirement!), the more positive the user experience. Wazzl focuses exactly here and keeps the application as simple as possible for everyone.
In short: With the wazzl Business package, you can centrally roll out, manage, and seamlessly integrate digital business cards into your processes – without data protection concerns and without technical hurdles for users. This combination of user-friendliness and professional features makes the difference for a successful rollout in your team.
Conclusion
Introducing digital business cards in the team is a forward-looking project that can have great success with the right preparation. As we have seen, it's important to clarify the decisive questions in advance – from acceptance in the team to training and technical integrations to data protection and sustainability. Digital business cards offer enormous opportunities: They make contact exchange more efficient, modern, and sustainable and take your networking to the next level. It's important to bring all stakeholders along and choose a solution that fits your company.
Have you become interested in introducing digital business cards in your company? Then feel free to contact us for non-binding advice or directly request a test version of the wazzl Business package. See for yourself how simple and effective modern networking can be – and become a pioneer for digital, sustainable networking in your industry!
